Accounts Payable Coordinator

First Gulf is a proven market leader with more than $5 billion in developed assets. Offering development, construction, leasing, finance, and property management expertise, we provide clients with unique and exciting market opportunities. Within the

Greater Toronto Area alone, our team has completed development and construction of more than 5-million sf of premier, LEED®-certified office space, with another 2-million sf currently under construction. Within the industrial sector, First Gulf has constructed over 6-million sf of space, with an additional 6-million sf currently in the pipeline. First Gulf also manages over 4-million sf of fully operational buildings.

All companies under the Great Gulf umbrella are united by one simple goal: the pursuit of greatness. It’s achieved daily with the passion and dedication of every person who works tirelessly to make us great.  If you have what it takes to make great things happen, apply today to join our team!

We are seeking an experienced Accounts Payable Coordinator to join our team in Toronto.

The Accounts Payable Coordinator supports various accounting and finance duties, including processing invoices, ensuring timely payments, reconciling accounts, and maintaining accurate financial records.

KEY RESPONSIBILITIES

• Property Management and Corporate payables – code all invoices, match P.O.’s, attach sub ledger reports, and input invoices in Yardi.
• Balance and reconcile payments, invoices, material amounts, and other account and transactional information, investigate and resolve discrepancies.
• Process monthly cheque runs and rush cheques upon request.
• Complete daily bank reconciliation as required.
• Pay utility bills and property taxes online.
• Prepare tenant chargeback invoices.
• Assist in HST remittances/reconciliation, as required.
• Prepare monthly journal entries (mortgages, interest payments, leases, etc.), as required.
• Maintaining the Debt and LC summary, as required.
• Liaise with suppliers, banks, government agencies, etc.
• Perform ad hoc filing
• Provide administrative support to the Vice President, Controller & Senior Vice President of Business Operations.
• Assist the accounting team by updating Excel schedules for corporate financial statements with nil tax amounts, preparing annual tax return packages, and managing the saving and filing of related documents.
• Assist property accountants as needed with compiling backup materials for year-end files and working on various special projects.
• Other duties as assigned.

CUSTOMER SERVICE

• This position provides service internally and externally by ensuring timely payments in full of any outstanding monies, developing good relationships with vendors.

SUPERVISION & BUDGET AUTHORITY 

• This position has no supervisory and/or budgetary authority

PHYSICAL ENVIRONMENT 

• Indoors in a shared office space
• Office environment – sitting/working at desk/computer 
• Working in office a minimum of 4 days a week

PHYSICAL REQUIREMENTS 

• Able to be seated for long periods of time in front of a computer screen.
• Able to sort, file, and print documents when necessary.
• Occasionally needs to lift and carry files weighing up to 25 pounds.