Accounting - Payroll Coordinator

Come work & play in beautiful Muskoka! Taboo Muskoka is a privately owned Resort and Golf Operation whose mandate is to 'Create happiness by offering incredible Muskoka experiences to our guests and team.''

Payroll Coordinator

Taboo Muskoka is hiring a seasonal Payroll Coordinator for the 2024 season! Are you a payroll practitioner with strong attention to detail and enjoy ensuring employees are paid accurately and on time? If the answer is yes, and you are looking for seasonal work (you like the winters off!) please keep reading and see if this role is for you!

Come work & play in beautiful Muskoka this summer! Taboo Muskoka is a privately owned Resort and Golf Operation whose mandate is to 'Create happiness by offering incredible Muskoka experiences to our guests and team." Staff housing available!

The Payroll Coordinator is responsible for the efficient processing of payroll, ensuring that employees are paid accurately, on time and in accordance with government legislation and company policies.

KEY RESPONSIBILITIES

Responsible for the day-to-day duties of the department including:

• Compile, prepare and process payrolls for all hourly and salaried employees.
  Ensure integrity, consistency, and reliability by inputting data accurately and completely.
  Process new hires, terminations, changes to pay and any other related information.
  Follow up with employees on missing paperwork, incomplete policy/documentation signoffs and training.
  Help employees complete all paperwork necessary in hiring process, tax forms and benefits forms, direct deposit through Dayforce.
  Responsible for maintaining a high degree of confidentiality relative to personal data, salary data and associate benefits information.
  Provide timely response to inquiries from HR, Accounting, managers, employees, government, and other third-party agencies, utilizing knowledge and interpretation of policies, procedures, and legislation.
  Providing customer service and guidance to employees with respect to pay, group benefits, ROE’s and T4’s.
  Process benefits, RRSP/DPSP enrolments and benefits terminations; submit information to related third parties.
  Issue ROEs and respond to payroll and/or benefits related enquiries.
  Prepare, post and reconcile payroll journal entries after each payroll, quarterly and annually.
  Review monthly group insurance invoices to ensure accuracy.
  Assist in the preparation and review of all year-end payroll related documentation T4s, T2200.
  Generate ad-hoc payroll reports as requested.
  When necessary, assist HR Business Partner with creation of employment agreements, offer letters, and sending & receiving new hire paperwork (entry into payroll system covered below)
  Assist with coordination of new hire experience including onboarding; room set up, sign in/tracking, assist with presentation, welcome pictures taken and announcements, new hire paperwork completion, uniform agreements etc.
  Assist with monitoring, tracking and reporting on master records and employee files: set up new hires, terminations, transfers, promotions, absences and other details related to employees.
  Filing, copying all documentation and file audits.
  Act as resort ambassador to provide a friendly, welcoming attitude and high level of customer service to our fellow employees.
  Assist with E-file Record of Employment Forms and distribute to staff upon departure.
  Responsible for responding to payroll inquiries such as employment letters, EI requests/questions, pay discrepancies etc.
  Assists with internal and government audits.
  Assist with the processing of gratuity and cash tip outs to be deposited through payroll.
  Confirm and process all garnishee payments with courts/family services etc.
  Validate new employees are set up correctly on Dayforce and follow up on any workforce management issues (i.e employees not clocking in/out or managers not authorizing time) that affect accurate payroll processing.
  Other duties as assigned.

EDUCATION AND EXPERIENCE (Education, Experience, Knowledge & Skills)

• Payroll accounting experience an asset
  Dayforce knowledge and experience an asset
  Canadian payroll experience an asset
  Understanding of Canadian payroll legislation, ESA
  Strong attention to detail and proven ability to take initiative, make independent decisions, exercise sound judgment, develop creative solutions and meet deadlines.
  Exemplary written spoken communication skills.
  Outstanding interpersonal relationship building skills.
  Ability to maintain a positive, professional, diplomatic and calm demeanor in situations of conflict or difficulty.
  Excellent computer skills Microsoft Word, Excel, Outlook, PowerPoint, and Internet.

PHYSICAL REQUIREMENTS

• Sitting at computer 90% of the time
  Ability to walk around resort to meet with staff on regular basis, deliver and pick up mail/paperwork
  Ability to lift and carry up to 25 pounds (for moving boxes of files if necessary)

BENEFITS OF WORKING AT TABOO MUSKOKA

• Bonus upon completion of your contract*
  $500 for referring fellow team members and earn $ for bringing in business*
  Complimentary 2-night stay (off season)
  Complimentary use of resort amenities including trails, bikes, beach, pools, tennis, golf, gym
  Staff housing available (located in town of Gravenhurst – short 7kms or 5 mins from the resort)
  Shuttle services to and from staff housing and the resort available
  Potential room for career advancement
  Staff (and friends and family) discounts on meals, rooms, merchandise and golf
  Staff appreciation events and activities
  Employee recognition program
  Employee Wellness Program
  *Some conditions apply. Inquire within for more details.

Taboo Muskoka is committed to providing a fair and equitable work environment and encourages applications from qualified women, men, visible minorities, aboriginal peoples and persons with disabilities. As per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA), Taboo Muskoka will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise Human Resources.

To be eligible to apply for this position you must be legally entitled to work in Canada. We are not accepting International applicants without a valid work permit. We thank all applicants for their interest. Only successful candidates will be contacted