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Design Studio - Office Adminsistrator/Receptionist

Posted: September 13 2022
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All companies under the Great Gulf umbrella are united by one simple goal: the pursuit of greatness. It’s achieved daily with the passion and dedication of every person who works tirelessly to make us great.  If you have what it takes to make great things happen, apply today to join our team.

JOB TITLE:

Office Administrator / Reception

DEPARTMENT:

Design Studio

REPORTS TO:

Design Studio Manager

LOCATION:

200 Brockport Drive, Etobicoke (Design Studio by Great Gulf)

HOURS

Weekdays 9am-5pm

 

 

SUMMARY

Support Design Studio Staff by providing homeowners with excellent customer service when arriving/contacting the Design Studio, ensure overall organization of showroom.

 

KEY RESPONSIBILITIES

  • Ensure overall cleanliness and organization of showroom
  • Greet Purchasers upon their arrival to the Design Studio, ensure heath screening has been completed
  • Answer incoming calls, record and distribute messages for Design Studio Staff, assist with enquiries where possible
  • Responsible for voicemail & general email box – distribute enquires to appropriate Design Studio Staff
  • Access Dynamic Builder Software to provide the appropriate Price List to purchasers if requested
  • Enter deposit cheques into Dynamic Builder when required
  • Follow up with Homeowners if cheques returned NSF
  • Set up homeowner files for new communities, responsible for filing of homeowner’s signed documentation
  • Maintain overall organization of filing system (physical & online)
  • Print & file all model specific drawings
  • Assist with maintaining online forms applicable to the Design Studio (i.e.: Cheque Information, appliance details, catalogues etc.)
  • Email signed amendments back to homeowners
  • Upload approved Brockport & Kitchen Layouts to Dynamic Builder
  • Printing of Construction Schedule for Weekly Alignment Meeting
  • Take care of courier needs as required
  • Assist with scheduling Weekend Browsing appointments when needed
  • Assist with ordering new samples from suppliers when required
  • Ensure Design Studio samples are properly labelled
  • Order all office & coffee supplies as needed
  • Other duties as assigned

 

 

COMMUNICATION/INFLUENCING OTHERS (Contacts)

This position requires excellent written and verbal communication skills to communicate with homeowners and team members

 

PHYSICAL REQUIREMENTS

  • Medium to heavy lifting and carrying samples is required
  • Mid-high paced environment  


Great Gulf is committed to providing a fair and equitable work environment and encourages applications from qualified women, men, visible minorities, aboriginal peoples and persons with disabilities. As per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA), Great Gulf will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise Human Resources.

The Great Gulf Group (“GGG”) is committed to protecting the health and safety of our employees, our tradespeople and suppliers, and our customers and visitors. Employment with GGG is conditional upon you having received all required doses of a COVID-19 vaccine series approved by Health Canada at least 14 days prior to your start date. You must provide a copy of your Ministry of Health COVID-19 Vaccine Dose. If you have a medical reason, or any other reason pursuant to the Ontario Human Rights Code, for not being fully vaccinated now or in the future, you may submit a written request for accommodation with an explanation of the ground and/or any supporting documentation to assist in the determination of exemption from this condition.