Accounting - Golf Course Accountant
Golf Course Accountant
Describe the major purpose of the job, including the primary responsibilities and the department’s mission/purpose.
The Golf Accountant is responsible for the daily and monthly verification, monitoring and reporting of all Taboo Golf, Lora Bay Golf and Lora Bay Community Association revenue/expense transactions to ensure all have been accurately and correctly recorded in the books and records of individual entities and reported to management.
Describe the responsibilities and frequency (daily, weekly, monthly, and quarterly).
- Reconcile Daily Flash Report (DFR) to PMS and POS systems and circulates report to Management before 9:00 a.m. each day and reconcile DFR to accounting records at the end of every month with explanation of any major variances.
- Prepare and circulate to Department Heads before 2 p.m. each day a Daily Labor Summary Report comparing actual to budget and reconcile the daily report to accounting records at the end of the month with explanation of major variances.
- Count, reconcile and summarize, daily before noon, all cash receipts submitted by Golf team members.
- Prepare and input daily revenue and prepaid round journals for entry into Sage accounting system.
- Maintain, daily, an over and short log and report all variances more than $10.00 to the appropriate Department Head. Follow-up to determine how and when a shortage is to be recovered.
- Prepare, daily, before 2 p.m., a cash bank deposit.
- Maintain and keep current an approved vendor/supplier database in the A/P system.
- Submit vendor/supplier invoices to the appropriate Department Head for approval and maintain, at all times, a follow-up control system.
- Match vendor/supplier invoices to receiving reports, packing slips and purchase orders.
- Code, with 100% accuracy, vendor/supplier invoices to the correct general ledger account.
- Enter daily, with 100% accuracy, all approved invoices into the A/P system.
- Reconcile, at least monthly, vendor/supplier statements to invoices entered into the A/P system.
- Maintain files for all processed and unpaid invoices and unmatched purchase orders, receiving reports, packing slips and supplier statements.
- Prepare and enter necessary monthly accruals and prepaid expenditure entries.
- Prepare monthly Golf Profit & Loss Statement, Balance Sheet, expense report explaining major expenses incurred during the month.
- Prepare and submit weekly to the Managing Director a cash position.
- Open and keep current all Accounts Receivable accounts, including billing, monthly statements, filing and collection.
- Reconcile all Balance Sheet accounts monthly and make appropriate adjustments where necessary with the written approval of the Managing Director.
- Prepare monthly Summary of Capital Expenditures showing actual expenditures to-date against approved budget.
- Ensure all accounting documents and records are filed accurately and on a timely basis.
- Prepare the year-end audit file for external auditors.
- Prepare the yearly budget and submit to the Managing Director for Approval
- Complete any other tasks assigned.
COMMUNICATION/INFLUENCING OTHERS (Contacts)
Describe the internal and external contacts of the job, and the nature of the communication required to perform the job, as well as any confidential information that is accessed or communicated.
The Golf Course Accountant communicates with both internal and external contacts, Vendors, Managing Director, Director of Golf, Director of Operations, Resort Accountant, at times regarding sensitive matters such as invoices, account balances, and payment delinquency.
Describe whether this position provides service internally or externally, including how key relationships with current/potential stakeholders are cultivated.
This position provides service internally by providing ensuring payment in full of any outstanding monies and externally by providing invoices on a timely basis as well as helping to clarify/resolve customer concerns related to invoices. This position also provides service internally and externally by ensuring timely payments in full of any outstanding monies, developing good relationships with vendors.
EDUCATION AND EXPERIENCE (Education, Experience, Knowledge & Skills)
Provide the minimum or mandatory education and experience requirements to successfully perform the job, including licenses and certifications.
- Has completed high school, college or university obtaining an accounting designation.
- Can demonstrate good mathematical skills.
- Has over 7 years directly related experience.
- Has an excellent working knowledge of hospitality industry Property Management (PMS) and Point of Sales (POS) Systems.
- Can meet established deadlines and work well under pressure.
- Can demonstrate effective time management skills.
- Can work well with others.
- Is organized, efficient and accurate.
- Possesses good verbal and written communication skills.
- Is customer oriented.
- Is a self-starter.
- Can plan and prioritize daily tasks.
- Can work with a minimum of supervision.
- Can work in a fast-paced, multi-tasking environment.
- Is experienced and technically competent in e-mail, word processing and spreadsheets
SUPERVISION & BUDGET AUTHORITY
Indicate the number of team members this position supervises at peak, if any. Indicate how many of these positions are permanent year-round, and how many are seasonal.
- No supervisory authority.
Describe the physical setting of the job. For example is the environment noisy, very noisy, confined spaces, hot, cold, outdoor work, etc.
- Indoors in a shared office space.
Describes the essential physical demands of the job and how much time is spent doing each of the physical activities.
- Ability to sit and operate a computer for long periods of time.
- Occasionally needs to lift and carry files weighing up to 25 pounds.
Taboo Muskoka is committed to protecting the health and safety of our employees, suppliers, and our customers and visitors. Employment with Taboo Muskoka is conditional upon you having received all required doses of a COVID-19 vaccine series approved by Health Canada at least 14 days prior to your start date. You must provide a copy of your Ministry of Health COVID-19 Vaccine Dose. If you have a medical reason, or any other reason pursuant to the Ontario Human Rights Code, for not being fully vaccinated now or in the future, you may submit a written request for accommodation with an explanation of the ground and/or any supporting documentation to assist in the determination of exemption from this condition.