Project Coordinator - Construction

KEY RESPONSIBILITIES

·         Assist Project Managers with various projects as required, under the direction of the Vice President, Contracts & Purchasing.

·         Review contract documents for reference and familiarity.

·         Establish lines of communication with all subcontractors and consultants, including coordination of required meetings.

·         Assemble specifications as required and distribute to design consultants, project Superintendent and Subcontractors; prepare building permit applications.

·         Coordinate trade bidding process by preparing and distributing tender documents, scope of work, drawings and layouts.

·         Assist with subcontract negotiations and awards under the direction of and with the approval of the Project Manager by creating and maintaining spreadsheets.

·         Issue and monitor changes to contracts and/or drawings, including:

o  Expediting and receiving cost information;

o  Ensuring all documents are attached and signed for all contracts;

o  Issuing supplementary purchase orders under the direction of the Project Manager;

o  Issuing and confirming information to all parties concerned.

·         Ensure that site Superintendents are supplied with all current drawings, engineering, layouts and schedules required to maintain all current schedules.

·         Attend all regular project review meetings; record and circulate meeting minutes, as required.

·         Update and monitor costing and budgets with software provided to produce proper budget reports and purchase orders.

·         Report any observed problems, including contract interpretation disputes, together with proposed solutions, to the Project Manager.

·         Ensure proper storage of files, drawings, etc. throughout construction and at completion.

·         Develop best practices and tools for project execution and management.

·         Provide appropriate contract and Subcontractor information to the Accounting department.

·         Review Subcontractor invoices for accuracy and forward for approval and payment.

·         Additional duties, as assigned, by the Vice President, Contracts and Purchasing.